124th Annual Texas Optometric Assn Summit
February 23-24, 2024
JW Marriott Austin
Austin, TX
Booth details
Booth equipment
Each 8' x 10' or 10' x 10 booth will be set with 8' high black back drape, 3' high black side drape, one 6'L x 30" high black draped table, two Limerick®chairs by Herman Miller, and one wastebasket. Booths 300 sqft or less will recieve an identification sign. Booths larger than 300 sqft may recieve an identification sign upon request.
Exhibit hall carpet
The booths and exhibit areas are carpeted with the existing hotel carpet.
Show schedule
Discount price deadline
Order early on FreemanOnline to take advantage of advance order discount rates, place your order by January 26, 2024.
Exhibitor move-in
| Friday, February 23, 2024 |
12:00 PM - 4:00 PM |
Exhibit hall hours
| Friday, February 23, 2024 Saturday, February 24, 2024 |
4:30 PM - 8:30 PM 12:00 PM - 3:00 PM |
Exhibitor move-out
| Saturday, February 24, 2024 |
3:00 PM - 5:00 PM |
Freeman will begin returning empty containers as soon as the aisle carpeting is removed or plastic covering has been laid in the aisles of the exhibit hall.
Shipping and material handling
Warehouse shipping address:
Exhibiting Company Name / Booth Number
124th Annual Texas Optometric Assn Summit
C/O AWD / Freeman
124th Annual Texas Optometric Assn Summit
C/O AWD / Freeman
6406 Burleson Rd, Ste 140
Austin, TX 78744
USA
Austin, TX 78744
USA
Warehouse shipping information
- The Freeman warehouse will be closed on Monday, February 19, 2024 in observance of Presidents Day.
- Ship early to avoid delays and save money.
- Freeman will accept crated, boxed or skidded material beginning January 22, 2024 at the above address.
- Material arriving after February 12, 2024 will be received at the warehouse with an additional after deadline charge.
- Please note that the Freeman Warehouse does not accept uncrated freight (loose, pad-wrapped material and/or unskidded machinery), COD shipments, hazardous materials, freight requiring refrigerated or frozen storage, a single piece of freight weighing more than 5,000 pounds or a single piece of freight beyond the dimensions of 108"H x 93"W.
- Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8:00 am - 3:00 pm
- Certified weight tickets must accompany all shipments.
- If required, provide your carrier with this phone number: (888) 508-5054.
Show site shipping address:
Exhibiting Company Name / Booth Number
124th Annual Texas Optometric Assn Summit
JW Marriott Austin
C/O Freeman
124th Annual Texas Optometric Assn Summit
JW Marriott Austin
C/O Freeman
110 E 2nd St
Austin, TX 78701
USA
Austin, TX 78701
USA
Show site shipping information
- Freeman will receive shipments at the exhibit facility beginning February 23, 2024.
- Shipments arriving before this date may be refused by the facility.
- Any charges incurred for early freight accepted by the facility will be responsibility of the exhibitor.
- Certified weight tickets must accompany all shipments.
- Ensure your driver has the following information to expedite unloading and delivery to your booth: Show Name, Exhibitor Name, Booth #.
- If required, provide your carrier with this phone number: (888) 508-5054.
Service contractor contact information
Freeman
We want you to have a successful show. If we can be of assistance, please contact Exhibitor Support. If you need to book or quote shipping services, please contact Freeman Transportation®.
Exhibitor frequently asked questions
For more information and helpful hints on products and services, ordering and invoicing, shipping your freight, and other top questions, please visit FreemanOnline's FAQ page.
Exhibitor service hours
Our Exhibitor Support team will be available from 8:00 AM - 5:00 PM from the first day of Exhibitor Move-in to the last day of Exhibitor Move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.
Pre-show checklist
Labor information
- Carefully read the Union Rules and Regulations to determine your labor needs.
- Refer to your ordering site under Display Labor for Straight time and Overtime hours.
Show paperwork and labels
- Complete the Outbound Shipping paperwork online and Freeman will gladly prepare your outbound Material Handling Agreement and labels in advance.
- Ensure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show.
During show checklist
On-site information
- Please arrive with enough time to set up your booth.
- Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk.
Move-out checklist
Dismantle and move-out information
- All exhibitor materials must be removed from the exhibit facility by February 24, 2024 - 5:00 PM.
- To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-Out deadline, please have all carriers check-in by February 24, 2024 - 4:00 PM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier.
Excessive trash and booth abandonment
- Note that any excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be disposed of and charged both a handling fee and disposal fee during exhibitor move-out.
- Clear out booth. Any excessive materials left in the booth at the end of the event will be considered trash.